What are the guidelines for Carpooling?
Friends has come up with an easy to understand and fair recommendation for sharing costs when carpooling to an event from the meeting spot.
In order to ensure that our drivers do not endure an undue financial hardship, the Club currently recommends $.15 per mile. For example, if the carpool mileage is listed at 100 R/T, then each passenger riding in the vehicle would contribute to the driver $15. This will not only help cover the driver's fuel costs, but also wear and tear, tires, etc. Also remember, high clearance trucks or SUV's are significantly more expensive to insure and operate, but can carry more passengers and equipment, and may be required to access the trailheads we often use.
The per mile amount is a recommendation only, and is subject to change based on the price of fuel and other factors. The carpool driver can deviate from the recommendation as they see fit, but it is wise to discuss the cost before hand with the passengers. Please be fair to both parties.
Remember, the definition of a carpool is "A group of drivers who arrange to take turns driving while the others are passengers". Please share the burden when possible!
What do the Ratings mean on the hikes?
To help you better align your hiking abilities with the ease or difficulty of each hike, the Club has adopted this rating system for your use. Because it is important to only participate in hikes that are within your ability and fitness range, please review the information below before selecting a hike.
If unsure, please ask the hike leader.
As with any outdoor activity, the rating are best estimates and actual trail conditions (and weather) may vary depending on the events of the day. That's part of the outdoor adventure!
Note on the Quarterly Newsletter (download pdf from homepage) each category may also be noted as + or -.
Easy - Up to 6 miles +/-, little elevation gain/loss, but remember, this is a HIKING club.
Moderate - From 5-15 miles, often more substantial elevation gain/loss than "Easy" hikes and/or forest or desert wilderness area trails. May have short sections considered as difficult.
Difficult - Any hike with special considerations such as steepness, bad footing, off-trail, scrambles, boulder hopping, bush whacking, long distances, and death marches. :-)
What are Hikers responsibilities?
Hiking and outdoor related sports can be dangerous. Please be responsible and prepare for the trip.
FOLLOW THE HIKE LEADER'S INSTRUCTIONS AND RULES
Please ask questions that you may have prior to the hike. Also 'listen up' to any pre-hike instructions.
Please know your limits and be sure you are capable of doing the hike that you attend. Be Safe!
Please be prepared gear-wise whenever you hike. Dress for the current and unexpected weather changes. Water, sunscreen, hat and jacket are a good starting point for your gear list. Knowledge of the 10+ Hiking Essentials is highly recommended. Hope for the best, but plan for the worst!
Please pay attention to your surroundings and landmarks as you go. You may be surprised what you miss!
Please endeavor to stay with someone in the group, and DON'T go wandering off alone.
Please inform the Hike Leader before leaving the event, so he knows you are safe and have finished the hike.
If you commit to attend a hike, please keep your commitment. Please pay any required fees (permits, etc) to the the hike leader prior to the hike. Note this is non-refundable; it is your responsibility to find someone to take your place if you are unable to attend, not the Hike Leader.
Lastly, events may change (weather, wildfire). Be sure to contact the hike leader and check the web site for any updates prior to the event.
What are Hike Leaders responsibilities?
PREPARATION: After you have planned your hike, pre-hike it if feasible (with a co-leader if you have one).
WRITING THE "BLURB": Write a short, succinct synopsis of the hike and submit within two weeks after the planning meeting to the Newsletter Coordinator to allow for formatting for printing (thans Penni). Please include your name, email, phone number, distance, hike "rating", carpool mileage RT, as well as the meeting place and time, following the same Word format as previous hikes.
For hike "rating" please use the established terms (Easy, Moderate, Difficult, +/-) . Choose a central meeting place; it's best to use one of our 'usual' locations. Contact the Newsletter Coordinator if you need more information.
Inform the Web Master of any event updates so they can be posted on this web site. Major event changes should be kept at minimum to prevent confusion with the printed newsletter.
BEFORE THE HIKE: Be at the meeting place 15 minutes early and wait 10 minutes for latecomers. Introduce yourself and your "sweep" hiker. Have the group make introductions all around. Assist the hikers in arranging the carpool, providing written instructions and/or a map to the drivers where necessary. Make a note of the number of cars in the pool.
Have ALL participants sign in, and acknowledge the conditions and limitations found on the SIGN IN SHEET (download). This helps protect the Club and Hike Leader, and gives a head count to be used after the hike. Also collect any member and non-member fees: $15 to join, $5 to hike.
ESTABLISH THE RULES: Before starting the hike, give the group verbal or written trail instructions, and provide trail maps as needed. Confirm ALL paticipants have the proper equipment, food, and water.
Remind ALL participants to stay with the group. Anyone who intentionally walks ahead of the leader, behind the "sweep", or away from the group is on their own.
For a large group (over 10) arrange for an experienced hiker to "sweep" at the back to keep the group together and alert you of any problems.
The Hike Leader or his designate sets the pace and stops at regular intervals or trail junctions to allow others to catch up, to rest, or to have lunch. Remind participants to leave their packs on the trail if they must (potty) leave the group, especially at rest stops.
DURING THE HIKE: Remind hikers of the Trail Users Code and the system of trail markings you will be following.
Take a rest stop every hour or so to do a head count and communicate with the 'Sweep' (it is best to stay within sight or yelling distance of the sweep, where possible). If the group has spread out and you come to a trail junction or questionable spot, hold up for the group to continue together. Otherwise, assign an experienced hiker to direct the rest of the group onto the right trail.
Carry a first aid kit with band aids, moleskin, tensor bandage, knife, and a whistle in your pack. Carry a cell phone when applicable in case of emergencies, and share your number with the group before hand.
AFTER THE HIKE: Count heads to confirm all hikers have finished the hike. Make sure everybody gets back to their cars at the meeting point. Optionally arrange a refreshment stop afterwards and give directions there.
Remember, Safety First!